Privacy Policy

Eastern Carolina Futbol Club

Last Updated: Januart 2026

Eastern Carolina Futbol Club (“ECFC,” “the Club,” “we,” “our,” or “us”) is committed to protecting the privacy and security of our players, families, volunteers, and website visitors. This Privacy Policy explains how we collect, use, and protect personal information when you interact with the Club, including through our website, registration platforms, and club activities.

By using ECFC services or participating in club programs, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of information when you register for programs, volunteer, or interact with our website:

Personal Information

This may include:

  • Parent or guardian name

  • Player name and date of birth

  • Address

  • Email address

  • Phone number

  • Emergency contact information

  • Medical information relevant to participation (such as allergies or medical conditions)

Registration and Participation Information

This may include:

  • Team assignments

  • Age division

  • Uniform sizes

  • Participation history

Payment Information

If payments are made online, payment processing may be handled by a secure third-party payment processor. ECFC does not typically store full credit card or banking information.

Website Usage Information

When visiting our website, we may automatically collect certain technical information such as:

  • IP address

  • Browser type

  • Device type

  • Pages visited on our website

This information helps us improve our website and services.

2. How We Use Information

The information we collect may be used to:

  • Register players for teams and programs

  • Communicate with parents, players, and volunteers

  • Schedule games, practices, and events

  • Provide updates, announcements, and emergency notifications

  • Maintain club records and administrative operations

  • Meet insurance and governing organization requirements

  • Improve our website and services

3. Information Sharing

Eastern Carolina Futbol Club does not sell or rent personal information to third parties.

Information may be shared only when necessary with:

  • League or governing soccer organizations

  • Insurance providers

  • Tournament organizers

  • Scheduling or registration software providers

  • Coaches and authorized club volunteers for team management

These parties are expected to protect personal information and use it only for legitimate club-related purposes.

4. Children’s Privacy

Because ECFC is a youth sports organization, we collect information about players under the age of 18 only through a parent or legal guardian during the registration process.

Parents or guardians are responsible for providing consent for the collection and use of their child’s information as described in this policy.

5. Photography and Media

Photos or videos may be taken during practices, games, and events for club promotion, social media, or website use.

Parents or guardians who prefer that their child not appear in promotional media should notify the Club in writing.

6. Data Security

ECFC takes reasonable steps to protect personal information from unauthorized access, misuse, or disclosure. This includes the use of secure registration systems and limiting access to authorized club personnel.

However, no method of electronic storage or internet transmission is completely secure.

We do not sell or share mobile or personal data with third parties, affiliates, or partners for marketing or promotional purposes. We only share data with third parties when it is strictly necessary to deliver our service and only under binding agreements that ensure confidentiality. Under no circumstances will mobile data be shared or sold for advertising or promotional use.

7. Third-Party Services

ECFC may use third-party platforms for services such as:

  • Online registration

  • Payment processing

  • Email communication

  • Scheduling systems

These services operate under their own privacy policies. We encourage users to review those policies when using such platforms.

8. Access and Updates to Information

Parents or guardians may request to review, update, or correct their personal information or their child’s registration information by contacting the Club.

9. Policy Updates

Eastern Carolina Futbol Club may update this Privacy Policy from time to time to reflect changes in club operations or legal requirements.

Updated policies will be posted on official club communication channels or the Club website.